ASLO 2018 Summer Meeting

Abstract Submission Overview

ASLO invites the submission of abstracts for oral and poster presentations. To have your abstract considered for acceptance, you must submit before the abstract deadline of 11:59 pm (Central Standard Time) on 23 February 2018. Abstract and registration fees are due at the time of submission and are payable in U.S. dollars. Membership in ASLO (new and renewal) also can be completed with your registration and abstract submission. If you are not an ASLO member, we hope that you will join ASLO and take advantage of the discounted registration fees for members!

Please read the following information before you submit the abstract:

  • Those who submit abstracts for this meeting must be able to fund their own registration, travel, and accommodation. Opportunities for student and early career travel grants will be available for those who apply. Application for travel grants must be made at the time of abstract submission.
  • Only one abstract is permitted per presenting author, with exceptions made for second submissions to one of the designated education and policy sessions.
  • Please keep in mind it may be necessary to accept for poster presentation some abstracts submitted for oral presentation. Likewise, those who submit abstracts for poster presentation may be asked to make an oral presentation.
  • The submission deadline of Midnight, Central Standard Time (USA) (11:59 pm) on 23 February 2018 will be strictly adhered to. Abstracts received after this date will not be accepted.
  • Only abstracts received via the online submission form on the website will be accepted.
  • Accepted authors will be notified in March 2018.
  • Presenters will be notified of session assignments in April 2018.

Abstract Submission Procedures

The abstract submission deadline is Midnight, Central Standard Time (USA) (11:59 pm) on Friday, 23 February 2018. So that scheduling may be completed in a timely manner, all submissions must be received by this date. Stated guidelines and procedures must be followed exactly. If not, your paper will not be accepted.

All submissions must be received online and by the deadline. Abstracts must be submitted via the website. (E-mailed submissions will not be accepted unless specifically requested by the project manager.)

If you are not able to submit your abstract via the website, please call the conference management office at 254-776-3550 or contact Lynda West at via e-mail.

Abstract Submission Requirements

The abstract fee is non-refundable should it later be determined that you are not able to attend and make your presentation. However, registration fees are refundable under the registration guidelines. All persons wishing to contribute an abstract must complete a registration form with payment of the appropriate fees when submitting an abstract. Abstracts will not be accepted if payment for the one-day registration fee only is submitted.

A registration fee and an abstract submission fee must accompany each paper that is presented. Only one abstract per presenting author will be accepted. (Exceptions will be made if a second abstract is submitted to one of the designated education and policy sessions.) This applies to both oral and poster presentations.

Poster presentations are strongly encouraged and will play an important role in this meeting. Please keep in mind it may be necessary to accept for poster presentation some abstracts submitted for oral presentation and, likewise, those who submit abstracts for poster presentation may be asked to make an oral presentation.

Abstract Submission Fees

Member Professionals and Early Career Members

$70.00 USD

Non-Member Professionals

$90.00 USD

All Students, Developing Country Professionals, High School Teachers, and Emeritus Members

$40.00 USD

Please note: Some registered participants have reported receiving “No Sessions Available” when submitting their abstracts. If you encounter this message when submitting your abstract, you must log out of and then log back in to submit your abstract. If the problem persists, and you are not able to submit, please send an email to Someone from the conference management office will reply to assist you.

Session Codes

To assist the organizing committee in assigning your abstract to a session, you will select the session which is the most appropriate for your abstract under the Session Topic Code portion of the abstract form. Be sure to include the complete code for the appropriate session. While every attempt will be made to accommodate your session request, the committee cannot guarantee your abstract will be placed in that particular session. Priority is given to the overall scientific program, and therefore, final placement is solely at the discretion of the organizing committee.

Previewing Abstracts

When you submit the abstract, you will receive a confirmation and will be given a login and password for making necessary edits. Please check the abstract for errors after you submit.

Submission of Additional Abstracts to Designated
Education and Policy Sessions

Please check back for a complete list of those sessions designated as education and policy sessions to which a second abstract may be submitted.

Though only one abstract is permitted per presenting author, exceptions will be made for second submissions to one of these designated sessions. The first abstract must be accompanied by a paid abstract submission fee. The second abstract can be submitted to one of the designated sessions without having to pay a second abstract fee. The first submission must be to the scientific session.

Author Notification

Presenting authors will receive electronic confirmation when the abstract and registration are received. Another confirmation will be received in this same manner when the abstract is accepted and assigned. Accepted abstracts will be posted on the website after the scientific program schedule has been determined. If confirmation and notification by electronic means are not possible, please indicate an alternate method of notification when you submit the abstract.

Withdrawal of Presentations

Authors whose papers are accepted and scheduled for presentation at the meeting must notify the conference management office and the lead session organizer if they need to withdraw. Authors are encouraged to send such notice before 10 May 2018.

The original presenting author may have another author present the paper at no charge as long as that person is not already scheduled to present at the meeting. He or she must notify the conference project manager, Lynda West, of this change by email at