Abstract Preparation Specifications

All abstracts must be in English, using metric units. Do not include chemical or mathematical formulae, Greek characters, illustrations, figures, or photos. Use no smaller than 10-point type. Do not use any formatting such as italics, bold, or subscript (CO₂ becomes CO2). Do not indent paragraphs. Use a single space between sentences. Use only the ANSI (American National Standards Institute) character set.

Each author citation should begin with a new line and be formatted as follows: last name and a comma, followed by the first initial (plus period) and the middle initial (plus period) and a comma, then institution and a comma, then city and a comma, then country and a comma, then e-mail address.

The title of the abstract must be in all caps and must not exceed 160 characters. The body of the abstract must adhere to a maximum count of 180 words, exclusive of the title and the author citations. Please make the abstract as informative and representative of your presentation as possible.

The abstract text should be followed by your three session choices (in all capital letters) separated by one (1) space on a separate line. (Please list a specific “Other” last). The next new line should list your presentation preference (Oral or Poster). The last line of your abstract submission should identify the presenting author.

Please see the sample of how the typed abstract should look. This format sample should be followed exactly, and abstracts must conform to these guidelines in order to be published.

Abstract Submission Procedures

The abstract submission deadline is midnight (23:59 US, CST) on Tuesday, 1 February 2005. All Internet and mailed submissions must be received by this date. (Mailed submissions must be sent in advance so they are received, not postmarked, by this date.) Stated guidelines and procedures must be followed exactly. If not, your paper will not be accepted. Abstracts can be submitted as follows:

1. Via the Internet. This method of submission is highly preferred.
2. By mail. Submit the abstract on a 3.5" floppy disk or CD (formatted for DOS) accompanied by one (1) original hard copy printed on white paper. All documents must be submitted in either WordPerfect for Windows or Microsoft Word for Windows file formats. Abstracts submitted in any other format are not acceptable and will be returned. Disks and CDs must be clearly and fully labeled with the name of the author to contact, institution name, mailing address, phone number, and e-mail address. Disk and CD submissions must include a hard copy of the abstract, no exceptions. E-mail and fax copies of abstracts are not acceptable. Include the completed registration and abstract submission forms along with the hard copy of the abstract. Please use a laser-quality printer to print the one hard copy required for mailed submissions. Send originals and diskettes to: Helen Schneider Lemay, ASLO Business Office, 5400 Bosque Boulevard, Suite 680, Waco, TX 76710-4446, USA.

If you are not able to submit your abstract by one of these two methods, please contact Helen Schneider Lemay at 1-800-929-ASLO (U.S., Canada, and Caribbean), 1-254-399-9635 (All other countries), or via e-mail at business@aslo.org.

Abstract Submission Requirements

All persons wishing to contribute an abstract must send a registration form with payment for the full registration fee when submitting their abstract. Abstracts will not be accepted if payment for the one-day registration fee only is submitted. Only one paper per first author will be accepted. A registration fee paid by the presenting author must accompany each paper accepted. All fees are included in the registration fee; therefore a separate abstract fee is not necessary. Poster presentations are strongly encouraged and will play an important role in this meeting. Please keep in mind it may be necessary to accept for poster presentation some abstracts submitted for oral presentation, and, likewise, those who submit abstracts for poster presentation may be asked to do an oral presentation.

Originals, diskettes, and Internet submissions, along with their accompanying registrations, must be received by the submission deadline of midnight (23:59 US, CST) on Tuesday, 1 February 2005. As noted previously, an author’s abstract and registration must be received at the same time regardless of how the abstract is submitted.

Session Topic Codes
To assist the organizing committee in assigning your abstract to an appropriate session, please use the session codes listed in this booklet. Please enter your first, second, and third choices under the Session Topic Code portion of the abstract form. Be sure to include the complete code for the appropriate session. While every attempt will be made to accommodate your session requests, the committee cannot guarantee your abstract will be placed in any of the sessions chosen. Priority is given to the overall scientific program, and therefore, final placement is solely at the discretion of the organizing committee.

Previewing Abstracts
When you submit your abstract, you will receive a confirmation and will be given a login and password for making necessary corrections. Please check your abstract for errors after you submit it so it will be printed correctly in the book of abstracts, which is distributed to attendees at the meeting.

Author Notification
Presenting authors will receive confirmation by electronic means when the abstract and registration are received and will receive confirmation in this same manner when the abstract is accepted and assigned. Accepted abstracts will be posted on the web site after the scientific program schedule has been determined. If confirmation and notification by electronic means are not possible, please indicate the alternate method of notification when you submit your abstract.

Additional Charges to Authors

1. Any author who submits an abstract on a disk and then also submits via the Internet will be charged a non-refundable duplicate submission fee of $60 USD.
2. An author who submits the same abstract more than once via the Internet will be charged a non-refundable duplicate submission fee of $60 USD.
3. Likewise, any author who submits an abstract and then resubmits the same abstract with revisions or changes or sends in a request for the appropriate changes to be made will be charged a non-refundable abstract change fee of $60 USD.

Important Notes

• Submission via the conference web site (http://www.aslo.org/santiago2005) is recommended and highly preferred.
• Payment of the full registration fee (in USD is required) plus the completed form must accompany the abstract. A separate abstract fee is not required. (Abstracts will not be considered unless the presenting author has registered for the meeting and paid the full registration fee.)
• Abstracts will not be accepted by fax or e-mail.
• Do not mail in any abstracts or registration materials if you submit electronically!
• Abstracts must adhere to the guidelines and sample in this brochure.
• Only one paper per first author will be accepted. A full registration fee paid by the presenting author must accompany each paper accepted. Abstracts will not be accepted if the presenting author has not registered.
• Duplicate submissions will be charged a non-refundable processing fee of $60.00 USD.
• Abstract revisions or changes made by the ASLO Business Office will be subject to an abstract change fee of $60.00 USD.
• It may be necessary to accept for poster presentation some abstracts submitted for oral presentation, and, likewise, abstracts submitted for poster presentation may be accepted as oral presentations.
• The submission deadline is midnight (23:59 US, CST) Tuesday, 1 February 2005, and will be strictly adhered to.