Your Presentation

Talks will be scheduled in 15-minute time slots. We strongly encourage a presentation of no more than 12 minutes to allow three minutes for discussion and to entertain questions from those in the audience. In special cases, and at the discretion of the session organizers, invited presenters may be given two consecutive slots to provide a tutorial talk at the beginning of the session. The time limit will be strictly enforced to facilitate movement between sessions.

Presentation Equipment

The computers in the session rooms will be Windows XP-based PC with Microsoft PowerPoint 2003. Verification of proper performance in the Presentation Room is essential, particularly if video and animation is included in the presentation. Please note that Apple MAC computers will be fully supported in the Presentation room and Internet access will not be available during your presentation.

Virus Protection

All computers in the speaker ready room, presentation room, and concurrent sessions will have Mcafee Virus protection installed with all dat files up to date. This will insure protection against the latest computer viruses. Also, all presentations that are forwarded in advance via the internet will be scanned.

Acceptable Formats for Presentations

  • PowerPoint (.ppt)
  • Adobe Acrobat (.pdf)
  • Flash (.swf)

Apple Macintosh Users

Please make sure that all inserted pictures are either JPEG or PNG file-types. Quicktime (.mov) files are also an accepted video format. Individuals using Apple Keynote will need to bring their files directly to the Presentation Room to have them correctly transferred to the system.

Video Formats

The recommended video format for Windows-based presentations is Windows Media (.wmv).


Personal laptops cannot be used in the session rooms. You must load your files via the online system or in the Presentation Room, (St. Mary’s Bay Room, Delta Hotel). However, support is available in the Presentation Room for file transfers from your laptop. You also should bring a backup of the presentation on alternate media such as a memory stick or CD. Please make sure you have all power, video, and networking adapters with you.

Rental of Additional Audio-Visual Equipment

Rental of a VCR, monitor, slide projector, audio systems, provision of extra power outlets, extra tables, stands, etc. can be handled for an additional cost. Costs for additional equipment will be billed to the presenting author. Please contact Greg Burt of Eastern Audio Ltd for more information (

Speaker Ready Room

A speaker ready or preparation room for you to practice your presentation or review prior to uploading will be available in the Fortune Bay room at the Delta Hotel. It will be open during all hours of the meeting including Sunday from 1-7pm, then again Monday-Friday, 8am-7pm (closing at 5pm on Friday).

The speaker ready room will have a laptop, laser pointer, wireless remote for advancing slides, and a presentation timer for presenters to practice and review there presentations.

Contact Information for Eastern Audio Ltd

For questions regarding the online submission Web site or other technical issues, please contact Greg Burt via e-mail at or by phone 800-640-4691 or 709-722-0864.

Presentation Room

All oral session presentations must be taken to the Presentation Room at least 24-hours prior to your oral presentation time. Be sure to follow the instructions outlined above. The Presentation Room is located in the Delta Hotel, St. Mary’s Bay Room on the lobby level. The hours are Sunday 1-7pm, Monday-Thursday 8am-7pm, and Friday 8am-5pm.

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